Data Management Policy

Data Management Policy

Last Modified: April 03, 2017

Visible Health has procedures to create and maintain retrievable exact copies of electronic protected health information (ePHI) stored in conjunction with the Visible Health platform. The policy and procedures will assure that complete, accurate, retrievable, and tested backups are available for all systems used by Visible Health.

Data backup is an important part of the day-to-day operations of Visible Health. To protect the confidentiality, integrity, and availability of ePHI, both for Visible Health and Visible Health Customers, completes backups are done daily to assure that data remains available when it needed and in case of disaster.

Violation of this policy and its procedures by workforce members may result in corrective disciplinary action, up to and including termination of employment.

Applicable Standards from the HIPAA Security Rule

Backup Policy and Procedures

  1. Perform daily snapshot backups of all systems that process, store, or transmit ePHI for Visible Health Customers
  2. Visible Health IT Ops Team is designated to be in charge of backups.
  3. Visible Health IT Ops Team members are trained and assigned assigned to complete backups and manage the backup media.
  4. Document backups
    • Name of the system
    • Date & time of backup
    • Where backup stored (or to whom it was provided)
  5. Securely encrypt stored backups in a manner that protects them from loss or environmental damage.
  6. Test backups and document that files have been completely and accurately restored from the backup media.